AutoInvoicePRO

Privacy Policy

Last updated: 18 May 2026

AutoInvoice Pro (“we”, “us”) operates the AutoInvoice Pro iOS app and the SaaS platform at autoinvoicepro.co.uk. This policy describes the personal data we collect when you use either, why we collect it, and what your rights are.

If anything below is unclear, or you want to exercise any of the rights listed at the end of this page, email [email protected].

What we collect

Your account

• Email address, used to sign you in and to send invoice, deposit, and account emails.
• Name of the account owner.
• Business name, phone, and address you enter at signup or in dealership settings.
• Password, stored as a one-way bcrypt hash. We can’t see your password — only verify it when you sign in.

Customer records you create

When you use AutoInvoice Pro to write invoices and deposit receipts, the records you create contain personal data about your customers:

• Customer name, email, phone, and postal address.
• Vehicle make, model, year, registration, mileage, colour, and any photos you attach.
• Sale amounts, deposit amounts, payment method, warranty, and any notes you type.
• The customer’s on-screen signature, if you capture one in the app.

This data is stored on our servers under your dealership’s account and is visible only to people you have authorised to use that account.

Technical data

• A device identifier generated by the iOS app on first sign-in. This is used to pair your iPad or iPhone with your account so we can issue access tokens. It is not a hardware fingerprint and contains no personally identifiable information.
• Standard server access logs (IP address, request time, user agent), retained for 30 days for security and debugging.

What we do not do

• We do not sell your data or your customers’ data.
• We do not use your data for advertising or for cross-app tracking. The iOS app does not include any analytics or ad SDKs.
• We do not share data with any third party except the processors strictly required to operate the service — see the next section.

Who we share data with

We share the minimum data required to operate the service with:

• Stripe — processes your subscription payments. We never see or store your card details; Stripe holds them under their PCI-DSS compliance.
• Our email provider — sends invoice, deposit, and reset emails on your behalf, including to your customers if you authorise that.
• The DVLA Vehicle Enquiry API — when you tap “Look up on DVLA” in the app, we send the registration plate to the UK government’s vehicle enquiry endpoint and store the make, model, and year it returns. No personal data is sent in this lookup.
• Apple Push Notification service — delivers push notifications to your device. Apple receives only the notification token and the message payload (e.g. “Invoice paid”).

How long we keep it

We retain your account and the customer records you have created for as long as your AutoInvoice Pro subscription is active. If you cancel, your data is retained for a further 90 days in case you reactivate, then permanently deleted. You can request immediate deletion at any time — see below.

Your rights (UK / EU)

Under the UK GDPR and EU GDPR you have the right to:

• Access the personal data we hold about you.
• Correct anything that is wrong.
• Have your data deleted (“right to be forgotten”).
• Receive a copy of your data in a portable format.
• Object to or restrict how we process your data.
• Complain to the UK Information Commissioner’s Office at ico.org.uk.

To exercise any of these, email [email protected]. We respond within 30 days as required by law.

Children

AutoInvoice Pro is a business tool. We do not knowingly collect personal data from anyone under 18. If you believe we have, please contact us and we will delete it.

Changes to this policy

If we make material changes we will email you at the address on your account at least 14 days before the change takes effect. The “Last updated” date at the top of this page always reflects the current version.

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